Email chains nobody can follow
Updates are buried in threads, and half the people who need them were never copied in.
Projects stall in the gaps between businesses
When a project involves more than one business, updates get lost. The supplier is waiting on a sign-off, the client thinks it's in hand, and nobody's sure who's chasing whom.
Spreadsheets that are out of date the moment you send them
Everyone has a different version, and nobody knows which one is right.
Project tools that are too heavy for outsiders
You can't ask a client or a supplier to learn a whole system just to tick off three jobs.
A lightweight way to run a shared project
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Make a list for the project
Add the jobs that need doing, from sign-offs to deliveries.
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Invite the people involved
Bring in your client, suppliers and contractors, so each business is on the same list.
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Assign each task
Everyone can see who owns what, so nothing falls between two companies.
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Talk on the task, not in your inbox
Every task has its own chat, so questions and answers stay with the job they're about.
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Tick it off
When something's done, everyone on the list can see it straight away.
Built for projects that cross company lines
Shop or office refit
You, the shopfitter, the electrician and the signage company on one list, so the reopening date doesn't slip.
Client projects
Agencies, consultants and freelancers can share the job list with the client, so sign-offs and feedback don't sit in an inbox.
Supplier and customer onboarding
Track the checks, documents and first orders with a new supplier or trade customer, with each side's tasks clearly assigned.
Events
Venue, caterer, AV and your own team working from one list in the run-up to the day.
Building and property work
Owners, managing agents and trades can see what's booked, what's waiting and what's done.
Product launches
Keep the manufacturer, packaging supplier and distributor aligned on who's doing what and when.
Simple enough that everyone actually uses it
- Easy for outsiders. It's a list. Anyone can pick it up in a minute, whether or not they're a "project person".
- Clear ownership. Every task can have a named owner, so it's obvious who's chasing what.
- Conversations in context. Comments sit on the task, not across ten email threads.
- Photos and proof. Add pictures to tasks, such as a delivery note, a finished install or a snag.
- Works on any device. iPhone, Android and the web, so it suits people in the office and on site.
- Free to use.
Questions
Do my clients and suppliers need to pay?
No. Shared List App is free to use on iPhone, Android and the web.
Is this a replacement for project management software?
For many projects, yes. It's designed for the projects where a full project tool is overkill, and you just need everyone to know what's done and what's next.
Can I keep internal tasks separate from the client's list?
Yes. Make a separate list for your own team and only invite the client or supplier to the shared one.
Can people see who's responsible for each task?
Yes. Each task can be assigned to a person, and everyone on the list can see who it is.
Does it work for people on site or out and about?
Yes. The mobile apps make it easy to tick things off, comment or add a photo from wherever the work is happening.